12 visits and tasks in the next four weeks · 4 need an answer · 1 overdue (bottom of page)
Aug 1–7
this week
Pool service
Maids
Landscaping
Aug 8–14
Maids
Car detail
Away-week skips
Aug 15–21
Maids
Landscaping
Pool service
Aug 22–28
Maids
Pool service
Sprinkler reprogram
September
Maids×4
Pool service×4
Landscaping×4
Pest — quarterly
Storm-season generator check
Lighting timers — sunset shift
Winter mowing rate
October
Maids×4
Pool service×4
Landscaping×2
Outdoor kitchen back in season
Thermostat — fall schedule
Window cleaning
Pool winter cadence
Out of town Aug 11–14
Aug 15–18
6 days out of town
Regular Seasonal Needs an answer Out of town
Decisions to make
Tap approve and a draft goes to Gmail with a Telegram ping — you or Trudi still hit send. Tap don't and it's gone.
4 open
Schedule change
Skip the maids — Friday, Aug 14
You're out of town Aug 11–18. Approving drafts a text for Trudi to send: skip the 14th, back on the 21st. Nine days' notice and a firm return date.
−$245this month
✓ Draft in Gmail · Telegram sent
Vendor pricing
Winter rate for landscaping — call Cober before Dec 1
Grass growth halves in winter but the fee is a flat $450 either way. Skipping visits saves nothing — the ask is a per-visit or seasonal rate. Approving puts it on your call list with talking points; this one's a phone call, not a text.
✓ On your call list with talking points
New vendor
Get three quotes for generator service
Nobody services the generator — no vendor, no history, no record. It self-tests, but the battery is the one thing a self-test can't vouch for, and storm season is here. Approving drafts the three quote requests.
+$17per month
✓ Drafts in Gmail · Telegram sent
Home systems
Thermostat setback while you're away — Aug 11, 6am
78°F setback, not off — the dehumidifier holds 40–50% no matter what, and the far-side unit keeps running against the construction dust. No vendor involved; approving just schedules it.
−$70estimated
✓ Scheduled
Overdue
Past their date. Each one comes off this list by doing it or rescheduling it.
HVAC filter change
Monthly while construction runs next door. Trudi or the vendor — never Steve.
9 days late
due July 23
What the agent is watching
Change one of these and the 90-day board rebuilds.
Out of town
Aug 11–18
From the shared calendar. Drives the skips above.
Season
Peak growth · storm
Mowing and pool at their summer floors.
Weather
Daily rain
Frequent car washing is self-defeating right now.
Construction
Next door, active
Filters monthly. Ends on its own; the rule expires with it.
Assets
3 cars · boat sold
Anything leaving the house triggers a vendor review.
Programming & settings
The house's own controls — no vendor, no cost, just needs doing on the right clock. The agent schedules these like anything else.
Sprinkler controller
Reprogram at season change — summer rain schedule now, dry-season schedule ~late October.
next: late Aug
seasonal
Thermostat schedule
Summer setback pattern is set; fall schedule loads in October. Away-mode handled per trip.
current
seasonal
Outdoor lighting timers
Sunset moves ~40 minutes by October — timers drift out of sync unless shifted.
next: Sept
seasonal
Control4 lighting scenes
Program once, then seasonal touch-ups. Two audio zones are down — parked until October by design.
set up once
then seasonal
Dehumidifier setpoint
Verify 40–50% RH — many run 55–60% for comfort, which is still damp enough for growth.
unverified
check once
Supplies & house routines
How the house actually runs day to day — Trudi's routines and what keeps the shelves stocked. Mostly unmapped; each answer builds the system.
Cleaning & household supplies
What's on hand, what runs out, what's already on subscription. Then the call: Amazon subscribe-and-save, a standing package, or grocery runs.
unmapped
walk it with Trudi
Bug & sand traps
Trudi places these on her own cadence. Capture the cadence and it schedules itself.
cadence unknown
ask Trudi
Air fresheners
Same — a refill cycle that exists only in her head today.
cadence unknown
ask Trudi
Plants — keep alive or replace on purpose
Today they die on a clock and get rebought at retail. Either a care plan keeps them alive, or replacement becomes a deliberate budgeted cycle. Both work; only the unplanned version is wrong.
no plan
decide once
HVAC filter stock
6–12 months on hand, correct sizes per unit — decided July 25, not yet purchased.
not bought
one order
Answer these and they clear
Each is one question. The answer goes in the model and the row disappears.
Pool: supplies, service, or both?
Tell me, or I'll draft the question to Pinch A Penny.
What does Cober's $450 cover?
Mow only, or edge / blow / beds too. Sets what the winter-rate call can ask for.
Water heaters — gas or electric?
One look at the units settles it.
Dock / seawall — what's left to maintain?
Boat's sold; nothing on file says what remains.
Long-term maintenance
Annual and slower. Falls off the radar precisely because it comes around so rarely.
Termite bond
Carrier and status unknown
annual
last: unknown
Roof inspection
every 1–2 yrs
last: unknown
Generator service
every 2 yrs
never on record
Exterior wash & seal
annual
done July '26
Insurance re-quotes
Auto renewal passed with the M3 still on the policy
annual
auto: overdue
Operating costs
By occupancy — what pauses, what carries on regardless.